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Payroll Specialist | Sample Job Description

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If you are an employer seeking qualified job seekers for your Payroll Specialist position, read our sample job description below and revise it to meet your company's specific job duties and requirements. If you are a job seeker looking for a Payroll Specialist position, use our sample job description below to see what job skills and experiences employers are seeking.

Payroll Specialist

Member of the Finance team that will ensure accurate processing and recording of company’s payroll, provide timely and accurate financial information, participate in daily data entry Payroll processing. This position will impact a rapidly growing organization and offers career development opportunities for the right candidate.

Duties and Responsibilities:

  • Perform daily payroll department operations
  • Manage workflow to ensure all payroll transactions are processed accurately and timely
  • Reconcile payroll prior to transmission and validate confirmed reports
  • Understand proper taxation of employer paid benefits
  • Process correct garnishment calculations and compliance
  • Execute eTime time and attendance processing and interface with payroll
  • Perform compliances for unclaimed property payroll checks
  • Process accurate and timely year-end reporting when necessary (W-2, W-2c, etc)
  • Develop ad hoc financial and operational reporting as needed
  • Process manual check and relocation metric’s
  • Update and reconcile monthly bank statements from ADP
  • Load import files received from HR (All Companies)
  • Research and email appropriate audience of file issues
  • Respond to ERC employee tickets


  • High School Diploma/GED.
  • CPP preferred but not required.
  • 4-6 years experience processing multi-state payroll.
  • Working knowledge of payroll best practices.
  • Strong knowledge of federal and state regulations.
  • Strong PC skills including proficiency in Excel .
  • Working knowledge of e-Time and Kronos, ADP PCPW, Payforce, and Query.
  • Strong work ethic and team player.
  • High degree of professionalism.
  • Ability to deal sensitively with confidential material
  • Strong interpersonal (verbal and written) communication skills.
  • Ability to communicate with various levels of management.
  • Decision-making, problem-solving, and analytical skills.
  • Organizational, multi-tasking, and prioritizing skills.

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