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Payroll Manager | Sample Job Description

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If you are an employer seeking qualified job seekers for your Payroll Manager position, read our sample job description below and revise it to meet your company's specific job duties and requirements. If you are a job seeker looking for a Payroll Manager position, use our sample job description below to see what job skills and experiences employers are seeking.

Payroll Manager

Major Responsibilities:

  • Manage and guarantee weekly disbursement of multi-state payroll, including garnishments, benefits and taxes to 5,000 employees consistent with federal and state wage and hour laws
  • Ensure the processing of new hires, temporary workers, transfers, promotions and
    terminations is accurate and timely
  • Supervise payroll staff, including payroll supervisor and payroll specialists
  • Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations
  • Personally process weekly paychecks for Executive staff
  • Audit W-4s, payroll balance sheets, YTD earnings, etc.
  • Communicate actively with Operations, HR and Billing to review cross-departmental impacts and reconcile data sharing
  • Partner with HR and benefits in aligning and implementing a more sophisticated payroll and benefits system
  • Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and vacation time in line with contracts (union and non-union)
  • Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)


  • 5-7 years experience managing a multi-state payroll department, including staff
  • Extensive knowledge of ADP and ReportSmith
  • Proficient at MS Office (especially Excel)
  • Working experience of payroll tax at the federal, state and local levels
  • Ability to manage and lead staff to excellent performance
  • Must be a team player
  • Must be highly organized
  • Prior system conversion experience, a plus
  • Ability to interpret Union Contracts, a plu

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