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Payroll Clerk | Sample Job Description

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If you are an employer seeking qualified job seekers for your Payroll Clerk position, read our sample job description below and revise it to meet your company's specific job duties and requirements. If you are a job seeker looking for a Payroll Clerk position, use our sample job description below to see what job skills and experiences employers are seeking.

Payroll Clerk

Job Summary:
Each payroll clerk is assigned a specific geographical area of employees to process bi-weekly payroll and maintain personnel files.

Knowledge, Skills and Abilities:

  • ADP PC Payroll for Windows.
  • Knowledge of multi-state payroll.
  • Knowledge of wage withholding orders and garnishments.
  • Working knowledge of Excel.
  • Excellent client service skills.
  • Excellent communication skills.
  • Ability to work in a team oriented environment.
  • Ability to work independently in a time sensitive environment. .
  • Must possess sound decision making skills and multi-task while working in an environment of stress with specific deadlines.
  • High School Diploma.


  • Enter pay detail and reimbursements in to ADP system.
  • Enter rate increases once specified approvals have been obtained.
  • Authority to resolve payroll issues within established guidelines.

ADP PC Payroll Skills:

  • Ability to function in the ADP PC Payroll for Windows system:
  • Input new hires, personnel changes in to the system.
  • Input rate changes after confirming proper authorization from field management.
  • Manual entry of all Doctor payroll hours and necessary CE reimbursements.
  • Process terminations in system
  • Process wage garnishments and withholding orders via ADP.
  • Auditing payroll reports prior to transmission of information to ADP.

Maintain Personnel and System Records:

  • Keep employee records and computer records updated with current employee information, i.e. rates, W4 status, benefit status, address or telephone numbers, etc.
  • Up-keep of I-9 documentation in files as well as I-9 binder.
  • Perform manual update of vacation accruals for those employees working in more than one department during a pay cycle.
  • Complete employment verification and return to specific agencies.

Multi State Reporting:

  • Complete all multi work site reports for assigned geographical region.
  • Responding to outside inquiries from state agencies requiring payroll information.
  • Communicating to our outside unemployment vendor.

Departmental Duties and Customer Service:

  • Daily opening and distribution of departmental mail.
  • Perform comparison report after transmission of payroll, comparing current vs. prior payroll in an effort to audit over and underpayments prior to the pay date.
  • Create Excel spreadsheets for hospital reporting of payroll.
  • Fax out Excel spreadsheets to hospitals each bi-weekly pay cycle.
  • Putting together of new hire kits to be distributed to hospitals and labs.
  • Answers telephone promptly.
  • Ability to answer questions regarding payroll policies.
  • Ability to understand and answer questions of the complete employee handbook.

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