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AJT | Payroll Administrator Job Description

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Payroll Administrator

We are seeking a bright, creative, goal-oriented, high energy and hardworking individual to fill our Payroll Administrator position. The selected candidate will be responsible for processing all aspects of a bi-weekly, multi-state payroll for non-union employees and weekly multi-state payroll for union employees.

Major Responsibilities:

  • Process manual time cards and worksheets to insure accurate and timely running of union and non-union payroll.
  • Ensure accuracy of payroll records by maintaining database with updates in status changes, tax withholdings, benefits deductions, time off accruals, etc…
  • Initialize journal entries and balance out accounts.
  • Submit bi-weekly 401k contributions and reconcile health insurance deductions to monthly statements.
  • Prepare and remit federal, state, and local tax reports in a timely fashion.
  • Prepare and submit monthly Worker’s Comp report to insurance carriers.

Experience/Education Requirements:

  • Minimum of 3 to 5 years of payroll processing experience for a multi-state employer with multiple locations.
  • MUST HAVE previous experience processing union payrolls.
  • Knowledge of state and federal wage and tax laws and overtime requirements.
  • Must have experience with using weighted average calculations for employees with multiple pay rates.
  • Payroll related benefits administration which includes transmission of 401k contributions, census reports, health insurance billing reconciliation, etc…
  • Worker’s comp payroll reporting experience.
  • Proven customer service skills while maintaining a confidential work environment
  • Proficient in Excel, Word and Outlook
  • A committed team player, detail oriented and an effective communicator
  • Preferred Skills:
  • Experience with for payroll processing and report writing systems such as CompuPay or ADP
  • Bachelor degree preferred
  • Additional Requirements:
  • Assist and play a major contributing role in the implementation of existing projects such as electronic timekeeping
  • Possess a sense of urgency to get things done.
  • Flexible personal style to work with diverse personalities. Professional, yet personable demeanor.
  • Ability to effectively communicate information to employees and management.
  • Ability to interface with and satisfy the needs of diverse groups-ranging from corporate to operations people

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