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AJT | Legal Billing Coordinator Job Description

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Job Summary:
Compiles, manages, and executes attorney billing. May also perform a variety of other accounting and bookkeeping duties according to established policies and procedures. Maintains contact with attorneys, staff, vendors and clients and observes confidentiality of client and firm matters.

Essential Job Functions:

  • Compiles and bills attorney hours to clients every month.
  • Reviews and edits pre-bills in response to attorney and secretary requests.
  • Apply retainer funds as directed by attorney.
  • Process write-offs following Firm policy.
  • Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split-party billing, preparation of electronic bills).
  • Ability to handle a high volume of bills per month.
  • Ability to effectively interact and communicate with attorneys, secretaries, and clients.
  • Review and verify accuracy of billing and supporting documentation as required.
  • Research and respond to inquiries regarding billing issues and problems.
  • Create new billing formats as needed.
  • Create billing schedules and various other billing analyses as required.
  • Creates and prints final client billing.
  • Creates and distributes monthly reports.
  • Is familiar with and applies Firm billing policies.
  • Utilizes computerized accounting and payables software programs (CMS, Excel, Word) to perform duties and responsibilities.
  • Operates office equipment including personal computer, copiers, fax machines and 10-key calculator.
  • Reads, uses and is familiar with computer systems manuals and procedures, maintains and updates procedural manuals as needed.
  • May assist in preparing documentation and responses for legal inquiries litigation and court appearances.
  • Ensures strict confidentiality at all times.
  • Assists with special projects as needed.

Education, Experience and Skills:

  • College level accounting classes or Accounting Degree
  • 4-6 or more years hands-on billing experience in a law firm
  • CMS, Elite, Javelan (or equivalent accounting software) experience
  • Demonstrated proficiency with MS Office
  • Ability to multi-task and prioritize
  • Ability to organize work flow and use time efficiently
  • Ability to show strong attention to detail
  • Ability to perform at high levels in a fast paced ever-changing work environment and successfully adapt to changing priorities and work demands
  • Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative
  • Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings

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