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AJT | Accounts Payable Specialist Job Description

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Accounts Payable Specialist

Job Description

  • Review all invoices for appropriate documentation and approval prior to payment
  • Sort and distribute incoming mail
  • Process 3 way P.O. matching invoices, up to 100 plus line items
  • Prioritize invoices according to cash discount potential and payment terms
  • Process check requests
  • Audit and process credit card bills
  • Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
  • 1099 maintenance
  • Respond to all vendor inquiries
  • Reconcile vendor statements, research and correct discrepancies
  • Assist in month end closing
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
  • Assist with other projects as needed


  • 2+ years of Accounts Payable experience
  • High school diploma required, college courses in accounting preferred
  • Must have strong work ethics
  • Must be well organized and a self-starter
  • Must be able to follow standard filing procedures
  • Detail oriented, professional attitude, reliable
  • Proficient in Excel and Word, 10-key by touch, Oracle experience a plus
  • Ability to type 60-65 wpm
  • Possess strong organizational and time management skills
  • Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
  • Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
  • Ability to communicate effectively verbally and in writing
  • Ability to interact with employees and vendors in a professional manner
  • Ability to speak and write English and Spanish fluently (a must)
  • Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
  • Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately

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