Increasing Your Chances of a Good Reference
Here are some general rules of thumb to maximize the tone and accuracy of your references.
1. Make sure your records are correct. Occasionally an interviewee looks bad because his former HR department did not have the same job date and title information in his file as he did on his resume. Data entry or communications errors are not unusual, so check with your HR department to ensure that their records correspond to yours. Conflicting data will be perceived as a big negative to a prospective employer.
2. Maintain active and positive relationships with your references. Stay in touch over the phone or over coffee. Keep the reference up-to-date about your progress, and make sure you have the most up-to-date information about them. If the reference's title (or name) has changed, or if they've left their position and you've provided old information to the prospective employer, it doesn't look good.
3. Advise a reference about an important opportunity. To avoid burning out your references, you don't need to call about every single job opportunity. However, if a particular position is very important to you, call the reference and give them details about what the company may be looking for.
4. Know reporting relationships. Even though you've given the senior vice president's name as a reference, the prospective employer may resort to calling the director you reported to because she can't reach the senior VP. Even though you have not given that person's name as a reference, it is on the application that you probably filled out. You may want to advise your former boss about the potential for a reference check and explain what the company is looking for.
5. Know your company's policy. Although federal law restricts reference information, some states now allow more extensive disclosure. Know which regulations and policies govern your company. In addition, be aware that some employees will break company policy. Make sure that works in your favor by checking with references to gain an understanding of what they might say.
6. Don't rely on relatives or letters of recommendation. You are well advised not to let Uncle John regale a prospective employer about your antics as a youth. Also, although letters of recommendation can be helpful, information such as titles and even names can change over time. Make sure that the information on your letter of recommendation is correct by contacting the reference periodically.
7. Use a reference-checking service. If you want help in providing good references or if you find that you are losing too many opportunities after several interviews with an organization, you might want to commission a professional reference-checking service.
Source: Allison & Taylor Reference Checking, Inc., headquartered in Rochester, Mich., has been in the business of checking references for individuals since 1984.